Administrative Counselor

Responsibilities and Qualifications

Reporting to the President & CEO, the Administrative Counselor is the first point of contact

for all staff and guests. The Administrative Counselor is responsible for creating an engaging

office environment and positive interactions with all visitors and staff. The Administrative

Counselor works within policies and procedures to oversee the day to day

administrative operations. The Administrative Counselor works actively, internally and

externally with the out-source vendors to ensure that the organization’s needs are met.

Ultimately, the Administrative Manager is responsible for assuring that the organization has the administrative support necessary to conduct its business and fulfill its mission.

​

• Perform and supervise general office activities, such as greeting visitors, filing, photocopying, faxing, processing outgoing and incoming mail, routing and screening all incoming calls, and distributing messages to appropriate team members.

• Ensure that conference rooms, meeting rooms and reception areas are ready for meetings.

• Oversee the preparation, analysis, negotiation, and review of contracts related to purchasing materials, supplies, products, or services.

• Provide or oversee centralized operations and procedures of services for the agency.

• Plan and coordinate staff development and monthly agency-wide staff meetings.

• Create and maintain effective internal controls for equipment inventory.

• Maintain and safeguard agency records.

• Manage the organization’s office and storage space. Perform as liaison with variance vendors, providing maintenance, security, and other occupancy services.

• Works with management team and staff to update and maintain, Collect/approve all timecards and payroll information

• Assist managers with personnel issues and administration of personnel policies.

• Assist Managers in recruitment process.

• Maintain Employee personnel files.

• Assist program Directors preparing and maintaining contract requirements.

• Perform other duties as assigned.

​

​

Knowledge, Skills and Abilities:

​

• General background and knowledge in accounting procedures.

• Excellent computer software skills – Microsoft Office (Word, Excel and Access), email, and electronic calendar (Outlook).

• Effective problem solving and negotiating techniques.

• Ability to function independently in a multi-task environment, as well as part of a team.

• Ability to show flexibility in response to change and accommodate new methods and procedures.

• Knowledge of human resources concepts, practices, policies, and procedures

• Disciplined and able to maintain confidentiality

​

Desired Education and Experience:

• General background and knowledge in accounting procedures, bookkeeping and budget experience.

• Experience in office management, administration and good computer skills.

​

​

Administrative Counselor Details: 

• Starting pay $16.00/hour

• Flexible Shifts 

• Part-Time Position 

• Opportunity for company growth 

​